Posted on Wednesday July 29, 2020Millions of businesses worldwide use Microsoft Outlook, preferring the free web-based email and calendar service over its many competitors. Outlook also offers tasks and contacts management capabilities, among other nifty features that will help you work smarter and boost your efficiency. Let's take a closer look at some tips to help you make the most of Outlook.
Is your Outlook inbox getting a little too cluttered for your liking? Use the Clean Up feature to tidy up your inbox.
From your inbox, click the Home tab and choose from one of three Clean Up options:
Besides redundant messages, group conversations that aren't relevant to you can clutter up your inbox. The Ignore button helps you organize your inbox and focus on relevant emails.
To activate this feature, select a message, then click Home > Ignore > Ignore Conversation. You can also do this by opening a message in a new window and clicking Ignore under the Delete function. You can easily revert this action by going to the Deleted Items folder and clicking Ignore > Stop Ignoring Conversation.
This function is especially useful when you need to send large files to your coworkers or clients. You can send a link to the file instead of the file itself as well as set permissions to allow recipients to edit and collaborate on linked files in real time.
To do this, upload the file you wish to send to OneDrive. Then from the message box, click Attach File > Browse web locations > OneDrive.
Teams is Microsoft's unified communication and collaboration platform, and it includes the Outlook add-in. This feature allows you to set up Teams meetings directly from Outlook. It also lets you view, accept, or join meetings in either app.
To schedule a Teams meeting on Outlook, follow these steps:
To get the attention of a specific person in a group email or meeting invite, use the @Mention function. This works particularly well for emails sent to multiple recipients or if you want to convey the urgency of your message.
In the body of your email or invite message, type the @ symbol followed by the name of the person you want to tag (e.g., @johndoe). Doing so will highlight the name in the message and automatically add it to the To line of your message.
You can also search for messages you're tagged in by selecting Filter Email from the Home tab, and then clicking Mentioned.
These are just some of the things you can do to improve your Outlook experience. For more on how to get the most out of Outlook and other Microsoft products, drop us a line today.